Giving notification of changes

Notification must be given of any change to the project as compared to the application originally submitted.

In the case of changes that have a significant impact on

  • the structure of the project, e.g. cancellation of seminars,
  • shortened duration of exchange visits, altered project duration,
  • the total funding specified in the expenditure and financing plan, e.g. due to additional third-party funding or cost-cutting measures,

a change request must be made.

The contact persons at Teams up! will assess whether a change request must be submitted or whether a notification is sufficient, after consultation.

All change requests must be received by Engagement Global six weeks before the end of the project but no later than 15 June of the year concerned.

FöPro applications: All institutions that have submitted their application via FöPro (since 2025) must also submit any amendments via FöPro—not using the form (which is only valid for projects currently in progress).

Making a change request

  1. Before a change request can be submitted on paper, Engagement Global first examines each individual case to decide how to proceed.

  2. Electronic submission of the application to:

    jugendbegegnungen@engagement-global.de

    and postal submission of the application to Engagement Global gGmbH, Friedrich-Ebert-Allee 40, 53113 Bonn, Germany

  3. Formal, substantive and financial review of the application by Engagement Global. If necessary, follow-up questions on the amendment and digital revision.

  4. It must then be approved by Engagement Global.

  5. If necessary, a change agreement is then concluded.

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