Proof-of-use documents
Applicants who receive funding through Teams up! have to provide proof of how the money is used. The proof-of-use documents always consist of a financial report (numerical evidence) and a status report.
The proof required depends on the length of the project, as described in the following table:
| Projects lasting more than one year | Projects lasting up to one year |
|---|---|
| Interim proof of use per calendar year, comprising · a financial report and · a status report |
|
| Final proof of use once the project has finished, comprising · a financial report and · a status report |
Final proof of use once the project has finished, comprising · a financial report and · a status report |
The financial report and the status report must be signed by the German implementing organisation. Documentation and evaluation of the joint project are carried out by the partners in close consultation.
Interim proof of use
Interim proof of use is only required for projects that run for longer than a year. It consists of a financial report and a status report.
Financial report
In the case of projects that run for longer than one year, an interim financial proof-of-use document (numerical evidence, no list of receipts) has to be produced for each completed budget year, showing the figures as at 31 March. The financial report must contain the funding received in that year and all expenditure and income.
Status report
A status report must be submitted with the annual interim proof-of-use document. The report must show whether the project’s intended objective has been fully or partly achieved during the budget year (target/actual comparison).
Downloads
Important
- For projects starting in the last quarter of a budget year (i.e. between 1 October and 31 December), the status report can be combined with the next status report due (either in a future interim proof-of-use document or in the final proof of use).
- The requirement to produce a financial report remains unaffected. A financial report is required for each complete budget year.
- weltwärts-Exchange projects was transferred to the new programme line "Teams up! Youth Exchange for Sustainable Development" with the launch of the AGYO. Projects whose forwarding agreements were still issued within the framework of weltwärts-Exchange projects must be concluded with the corresponding documents. These are available in the document centre under the category "Documents for concluding wwB projects".
Final proof of use
The final proof-of-use document is drawn up after the project has finished and has to be submitted within three months from the end of the approval period.
Financial report
The final proof of use includes a financial report (numerical evidence), which lists all of the actual income and expenditure on the project. A receipts list must be enclosed with it. Receipts need only be sent if you are asked to do so.
Status report
In the status report as part of the final proof of use, the project partners report on everything that has happened during the project, the extent to which the project objectives have been achieved and any implementation challenges there have been (summary target/actual comparison).
For all phases, a programme schedule is to be attached to the status report, in which all activities within the scope of the project are listed. Participant lists must be kept for all events carried out as part of the project and a copy of these lists must be attached to the report. Please refer to our documents "Participant list" and "Programme schedule", which are available in the document center.
Furthermore, the individual on-lending agreement may state that additional documents must be submitted with the final proof-of-use documents.
Downloads
Important
- weltwärts-Exchange projects was transferred to the new programme line "Teams up! Youth Exchange for Sustainable Development" with the launch of the AGYO. Projects whose forwarding agreements were still issued within the framework of weltwärts-Exchange projects must be concluded with the corresponding documents. These are available in the document centre under the category "Documents for concluding wwB projects".
- Both the interim proof of use and the final proof of use must be submitted, along with all of the necessary annexes and attachments, in digital form to:
nachweise@engagement-global.de
and by post to Engagement Global gGmbH, Zentraler Programmservice, Friedrich-Ebert-Allee 40, 53113 Bonn by the deadline specified in the forwarding agreement.